Artificial intelligence (AI) was developed to make daily lives easier, and today, it does just that, thanks to many advances in this technology. Whatever the nature of work, one can now easily find an AI tool that allows them to get done with it quickly. This then lets one fit more tasks into their schedule, improving their daily output. In addition to boosting work efficiency, one can even use AI to boost personal productivity.
1. Automating repetitive tasks
For many, a considerable chunk of their time is spent on tasks that can be quite repetitive and mechanical. Such tasks could be data entry, file organization, and email management. Knowing how to automate such tasks with AI can significantly boost productivity. For instance, one can rely on AI tools such as ClickUp, Trello (with Butler AI), and M-Files to organize computer files. These tools can sort files based on their types, data, dates, or names and allow one to search for required data easily. Likewise, one can rely on tools such as Hyland IDP to simplify data entry and SaneBox to manage email inboxes. By letting AI handle these recurring tasks, one can then focus on work that requires precision, thought, and manual effort.
2. Scheduling meetings and setting reminders
Managing calendars is another task that can take up a lot of time. The key concern here is scheduling meetings or engagements in a way that they don’t clash with each other. So, despite being a seemingly straightforward task, scheduling can take quite a while, keeping one from moving on to other tasks at hand. Thankfully, one can find a number of AI tools that are designed to handle scheduling without compromising on efficiency and productivity.
Some of the popular choices include Google Assistant, Alexa, and Apple’s Siri. One can simply talk to these AI assistants and ask if a certain date and time is ideal for scheduling a meeting. Then, the tools will refer to the calendar in seconds and figure out the empty slots to schedule events. The ease of use and ability to efficiently handle calendar management make such assistants some of the best AI tools for boosting professional productivity.
3. Easing data analysis
All businesses, big and small, rely on data analysis to determine the right marketing strategy and devise campaigns. However, manually sorting through large amounts of data can be highly time-consuming. To improve efficiency and productivity while handling this task, one can consider using AI tools for time management to assess the available data and quickly generate key insights on customer behavior and market trends. The data obtained here can be used to develop marketing campaigns. To conduct data analysis into consumer behavior, one can explore the Business Intelligence (BI) tools offered by Salesforce.
4. Taking notes
AI-based transcription apps, such as Otter.ai or Rev, can also help boost workplace efficiency. These apps can be especially handy in meetings and on conference calls when one needs to make a note of all the key points discussed. With the chosen app handling the transcription, one is free to focus on the discussion in real time. Besides dedicated transcription tools, one can even use AI chatbots like ChatGPT to summarize the entire transcript and extract the key points.
The use of this tool is a great hack for boosting productivity, especially for remote workers, who can rely on AI transcription of in-person meetings to stay in the loop.
5. Generating ideas
A creative block is a common hindrance to productivity, affecting not only professional tasks but also personal creative endeavors. To address this issue, one can rely on AI tools such as ChatGPT, HyperWrite, and Ideamap. With the right prompt and direction, one can get these tools to generate a list of ideas based on one’s requirements.
6. Managing projects
A key responsibility of project leads and managers is keeping track of their team members’ progress and accordingly managing their deadlines and assigning tasks. AI-powered project management tools, such as Asana, Monday, and ClickUp, can simplify these tasks for them. These tools streamline communication, use predictive analysis to determine project completion dates, and even automate repetitive tasks. Monday, in particular, is also known for its ability to assist with starting and completing a project. So, these tools can give one a headstart on projects and help them complete trivial tasks, boosting their overall productivity.
7. Streamlining recruitment
AI can even help HR professionals simplify their recruitment processes. For instance, tools such as Freshservice and SmartRecruiters use AI to assess resumes and summarize them to let the user quickly scan the candidate profile. These tools even come with a rating feature to rank resumes based on how well they align with the job descriptions. Certain AI tools can help one quickly scan resumes for certain keywords. In this way, AI streamlines the overall hiring and recruitment process for HR, assisting them in building a better daily workflow.
8. Managing social media
Social media apps and websites are currently the leading marketing platforms for businesses, as these tools help them reach a wide audience and stay connected with them. So, managing social media platforms is a key responsibility for businesses. AI can help them shoulder this burden to an extent. For instance, tools like Buffer, Hootsuite, and SociaBee can take on tasks like scheduling posts, performance tracking, and repurposing existing posts to keep the social media pages as active as possible.